The new standard for digital healthcare forms

*Watch our video at the bottom of this page*

Many healthcare institutions work with digital forms to record protocols, appointments, and patient data. Often, users of Care Software still use Orbeon Forms for this purpose, or other external applications. Although we believe that Orbeon has proven its value, many organizations find it can be cumbersome for daily users, and the technical management is relatively complex. This can lead to extra work, a higher chance of errors, and frustration among staff.

Met de nieuwste versie van Care Software van Open2bizz, gebaseerd op Odoo, is er nu een toekomstbestendig alternatief. Deze oplossing integreert formulieren direct in de bestaande zorgprocessen en maakt losse systemen zoals Orbeon overbodig.

Why other systems often no longer meet requirements

Healthcare institutions that work with separate systems (like Orbeon previously for us) for protocols and digital forms find in practice that creating or modifying forms requires technical knowledge. Forms run as separate applications and communicate via links with the EHR, which brings management complexity. The interface can be experienced as less intuitive, and setting up user rights and privacy options requires extra configuration. The result is time-consuming management, a higher susceptibility to errors, and extra pressure on staff.

From a technical management and security perspective, it is better to have one system where users can store their data.

The power of Care Software

Open2bizz heeft een zorg specifieke uitbreiding ontwikkeld die deze uitdagingen oplost. De formulierenmodule in Care Software biedt:

• Simple management: protocols are built from pages, sections, and fields, entirely within the same environment. Technical knowledge is not required.
• Automatic linking to appointments and files: when creating an appointment, the correct protocol is immediately linked to the patient, allowing processes to run seamlessly.
• Safe and clear rights structure: only authorized staff have access; once completed forms cannot be changed, which enhances reliability and compliance.
• Privacy-friendly output: forms can be printed at the push of a button, with or without patient data, for example for orders to the warehouse.
• All-in-one platform: no separate tools or extra connections, making management simpler and preventing errors.
• More possibilities for automation. Since the data is stored directly in Care Software, we can automate rules and initiate other processes in Care Software. Think of automatically suggesting a follow-up appointment if this is indicated in the protocol.

How does that work in practice?

When a caregiver schedules an appointment, the correct care protocol/form automatically appears. The form can be filled out digitally, securely stored, and printed if necessary. This printout contains (optionally) only the relevant information, without unnecessary patient data, so it can be safely shared with other departments. By looking up the unique number in Care Software, an authorized user can view the patient data if needed.

What used to require multiple systems and steps now takes place entirely within one platform. This saves time, reduces errors, and allows staff to fully focus on their core task: caring for patients.

Watch our video to see how Odoo forms work within Care Software.

Discover the possibilities
The transition to the integrated Odoo forms in Care Software offers healthcare institutions direct benefits: less complexity, better data security, and a more efficient working method for healthcare professionals. Would you like to discover how your organization can benefit from this integrated solution and how you can organize your healthcare processes more intelligently?